MISSION STATEMENT
The mission of the Troy Irish Genealogy
Society is to discover, share and honor the heritage
of our Troy Area Irish families through monthly
meetings, our website and participation of our
members.
ARTICLE 1 – NAME
The official name of this society shall
be TROY IRISH GENEALOGY SOCIETY, hereafter
called TIGS.
ARTICLE 2 – PURPOSES AND
OBJECTIVES
The purposes
and objectives of TIGS are:
1. to preserve and
make available the records of our ancestors for genealogical
research ;
2. to encourage and
assist members in genealogical research;
3. to promote the exchange
of such knowledge;
4. to encourage the
deposit of genealogical records in established libraries
and archives;
5. to publish transcribed
records on the TIGS website.
ARTICLE 3 – ORGANIZATION
The operating expenses of TIGS may
be covered by membership dues and donations.
ARTICLE 4 – OFFICERS AND
ELECTIONS
1. The
Officers of TIGS shall be President,
Vice President, Secretary, Treasurer, TIGS List
Administrator and TIGS Webmaster.
Additional officers, as may be deemed necessary
in the future, shall be elected by
a majority vote of the active members.
2. All elected officers
of TIGS shall serve a one year term.
3. Elections
will be held annually on line with all dues paying
members eligible to vote. Elections will be held
each May and dates will be set by the outgoing President.
There will be a two-week period allowed for members to vote.
4. Nomination
of officers will be held in April. Members may nominate
themselves or be nominated by others.
Each nominee will write a short bio and state why
they want to be considered for the office; bios will be posted to the TIGS website
two weeks before elections commence.
5. All officers must
be dues paying members of TIGS and be able to attend
meetings in Troy.
6. New officers shall
take office on the 1 st of June following the elections.
ARTICLE 5 – DDUTIES OF
OFFICERS
1. The PRESIDENT shall:
a. preside
over each meeting
of TIGS;
b.
be responsible for
meeting agenda;
c.
appoint officers
in the event of a
resignation.
2. The VICE
PRESIDENT shall:
a. perform
the duties of the President in
his/her absence or
inability to serve
b.
schedule, arrange
and notify members
of upcoming meetings
utilizing the TIGS list
3. The TREASURER shall:
a. collect
dues and monies;
b.
pay bills as approved
by TIGS officers;
c. keep
membership rolls;
d. keep
an updated ledger
showing monies collected
and expended;
e.
give a monthly report
at TIGS meetings;
f. give
a membership report
at each meeting.
4. The SECRETARY shall:
a.
record and preserve
minutes of all meetings;
b.
send minutes to attendees
for editing and approval;
c.
send approved minutes
to Webmaster for
posting to the TIGS website;
d.
maintain electronic
backup copies of
TIGS projects.
e.
a draft of the minutes
will be sent each month
via e-mail to the officers.
5. The TIGS
LIST ADMINISTRATOR shall:
a. administer
and maintain the TIGS mailing
list in accordance with Rootsweb’s
Rules and Responsibilities;
b.
provide a monthly
report on list participation;
c.
be responsible for
voting verification.
6. The TIGS
WEBMASTER shall:
a. administer
and maintain the TIGS website
in accordance with
Rootsweb’s
guidelines and at
the direction of
the TIGS membership;
b.
keep records of those who voted (by name and
e-mail address) to be used as election verification
c. maintain
electronic backup copies of TIGS projects.
2.
the Vice
President will
make arrangements for
the meeting places;
3. the
place for the meeting
will be decided by those
in attendance at the previously
held meeting;
4. meetings
will be held to conduct
necessary business, discuss
progress of on-going
projects and plan for
new projects, tours, etc.
ARTICLE
7 – AMENDMENTS
TO THE CHARTER
The CHARTER may
be amended by a two-thirds
of the votes cast. Changes
to the CHARTER must
be submitted at a meeting
and receive approval from
those in attendance. The Secretary will
inform the Webmaster who
will post the new proposal
to the TIGS website
with the election dates.
At least one month will
be give for the dues paying
members to vote on the
proposal. The Treasurer will
provide a list of the
members, with their e-mail
addresses, to the List
Administrator for
voting verification.
ARTICLE
8 – DUES
Dues
will be assessed yearly
and will cover from January
1 through December 31 each
year.
ARTICLE
9 – MEMBERSHIP
There
will be two types of TIGS members
to:
1. Full
members – those
who have paid annual
dues. Full members
are eligible to vote
on the election of officers.
2. Associate
members – those
who have not paid
annual dues. Associatemembers
are not eligible
to vote in elections
or hold office,
but may participate
in TIGS meetings,
activities, projects, list andwebsite.
(Final -
May 15, 2007)
